👋 Free n8n Workflow
Free Employee Onboarding Automation
Onboard new hires in minutes, not days. This workflow automatically creates accounts, sends welcome emails, assigns training, and updates HR systems.
What This Workflow Does
Everything included in this n8n automation template:
- Trigger on new hire added to HRIS or spreadsheet
- Automatic Google Workspace or Microsoft 365 account creation
- Welcome email sequence with company info and first-day instructions
- Training module assignment in your LMS
- Slack/Teams channel invitations and introductions
- Equipment request submission and IT ticket creation
Frequently Asked Questions
Which HR systems does this workflow integrate with?
The workflow integrates with BambooHR, Gusto, Rippling, Workday, and most HRIS platforms with API access. It can also trigger from a simple Google Sheets or Airtable tracker if you're not using dedicated HR software.
Can it create accounts in Google Workspace and Microsoft 365?
Yes. The workflow provisions accounts in either platform, setting up email, calendar access, and group memberships based on department and role. Admin credentials are required for setup, and the workflow uses secure API connections.
How customizable is the welcome email sequence?
Fully customizable. You control the content, timing, and number of emails. Common setups include a welcome email on day one, a first-week check-in, and a 30-day survey. Templates can include personalized details like manager name, team info, and start date.
What if the new hire's start date changes?
The workflow can be configured to check start dates and delay actions accordingly. If a start date changes in your HRIS, scheduled actions adjust automatically. You can also manually trigger or pause the workflow for specific employees.
Does this handle different onboarding paths for different roles?
Yes. The workflow supports conditional logic based on department, role, location, or any other field in your HRIS. Different roles can have different account setups, channel assignments, training modules, and equipment requests.
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